Crossings HOA Meeting Minutes – May 5, 2002
MINUTES OF THE CROSSINGS’ BOARD MEETING
MAY 5, 2002
The meeting was held at Pat Francis’ and was called to order by Ray Speicher at 7:05 p.m. Board members present included Sue Fey, Pat Francis, Cathy Lesjack, and Pat Mullen. Jack Curran and Dan O’Connor were out of town on business. Homeowner Karen Francis also attended.
Ray welcomed Sue to the board and thanked Cathy for the recent mailing to the homeowners. He provided a thank you card for Rhonda, which all board members present signed. Cathy will deliver the card. Ray volunteered to prepare the meeting agenda for the monthly board meetings. He will email members for input several weeks before the regular meetings. Ray also appointed Dan to the Website Committee along with Jack and Sue. Ray stated that he had received a call from Kevin Costello questioning the validity of the recent Park Rules Amendment without a 2/3 vote of all homeowners. Ray explained to Beth Costello that while the board cannot change the Covenants without a 2/3 vote, it does have the power to “establish and publish rules and regulations governing the use of the Open Space” (By-laws Article VII, Section 1).
Cathy reported that the recent mailing was completed and cost $.57 per letter. She thanked Ray for donating the paper, envelopes and copying. The mailing was six pages and included the Crossings’ Update, Jack’s letter to the homeowners, Park Rules amendment, minutes of the annual meeting and the Treasurer’s report. She also reported that the directory is at the printer. Pat M. will order a return address stamp for Cathy for future mailings.
Pat M. reported that the 2001 dues are paid in full. In addition, 85% of homeowners have paid their yearly dues for 2002. The board agreed that any delinquent homeowner shall receive a past due notice with a 12% per annum assessment. This is in accordance with Article IX, Section 1 of the By-laws. Cathy asked if the Association charges a fee for Certificates of Resale as other Associations are charging as much as $75 per transaction. Discussion was tabled until next meeting.
Pat F. reported that after the recent, heavy rain the Phase III retention pond appeared to be in good working order. There was however, running water along the path behind Fey’s. Ray, Sue and Pat F. will investigate the situation and report at the next meeting. Ray asked that at that time, they also look at an uncovered pipe in the Phase I common ground. Pat F. also reported that Eckenrode has mowed the grass approximately 4 times to date but we have yet to receive a bill. He will contact them about this. In addition, the owner of Eckenrode informed Pat that he intends to sell the business and our contract. As a precaution, Pat F. will procure two other bids from lawn maintenance companies to insure uninterrupted service. Pat F. said that Leisure Lawn is still waiting for drier conditions to do the path and grill area. However, he will contact them about planting the trees behind the backstop as soon as possible. The board visited the backstop area to determine where the trees need to be planted. Pat F. said the grills in Phase I need to be replaced. Sue and Pat M. will investigate the cost of new grills immediately, so they can be installed before the paver stone. The board will hold a short meeting once costs are available.
Ray suggested a “clean up “ day, geared towards children, to spruce up the common areas in the neighborhood. He said that Jack had volunteered to haul the debris. The Association will provide garbage bags and Jackie Mullen will provide gloves. Sue will coordinate the effort, which is scheduled for May 19. There will be pizza, wings and drinks for the children after the event. Pat M. and Ray will coordinate the refreshments.
Cathy distributed the hard copy of the typed covenants for the website to the board members present. Ray will give Jack and Dan their parts. Members are asked to note any discrepancies in red for the next meeting. Cathy also suggested the board consider adopting an “election procedure” to avoid confusion at election time. This was tabled, along with the Covenant/ Bylaw Committee, to be discussed at a later date. Ray made a motion to have John Lesjack prepare a calendar of due dates (i.e. audit books, nominations due) for the board for 2002-2003. Cathy seconded. Motion passed. Sue requested that the board poll homeowners for suggestions for the upcoming year. The board agreed that this should happen at a later date.
The meeting was adjourned at 9:15 p.m. Due to summer vacations, the next meeting will be held on Sunday, July 21, 2002 at 7:00 p.m. at Pat Mullen’s.
Submitted by:
Cathy Lesjack
Secretary
